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As the vibrant city of Dubai continues to grow and develop, the need for efficient and reliable infrastructure becomes paramount. From towering skyscrapers to intricate road networks, every construction project in Dubai requires thorough planning, meticulous design, and proper approvals from the relevant authorities. This is where engineering consultants play a vital role in ensuring that projects comply with regulations and obtain necessary approvals.

Engineering consultants are professionals who possess the knowledge, expertise, and experience in various engineering disciplines. They provide valuable guidance and support throughout the entire project lifecycle, from initial design to final construction. When it comes to Dubai authority approvals, engineering consultants serve as the bridge between the project stakeholders and the regulatory bodies, facilitating a smooth and efficient process.

One of the primary responsibilities of engineering firms in Dubai is to navigate the complex regulatory landscape and ensure compliance with the guidelines set forth by the relevant authorities. These authorities include Dubai Municipality, Dubai Civil Defense, Dubai Electricity and Water Authority (DEWA), and other specialized entities depending on the nature of the project. The consulting firms possess a deep understanding of the local regulations, codes, and standards, enabling them to design projects that meet the stringent requirements of these authorities.
One of the key areas where building consultants play a crucial role is in obtaining necessary approvals and permits from the Dubai authorities. This process can be challenging and time-consuming for project owners who may not have the expertise or knowledge to navigate the intricate procedures. Engineering consultants act as the project's advocate, liaising with the authorities, submitting the required documents, and ensuring that all necessary permits are obtained in a timely manner. This saves project owners significant time and effort, allowing them to focus on other aspects of their business.

Furthermore, engineering consultants in UAE provide invaluable support in the preparation of design documents and technical drawings that are required for Dubai authority approvals. They have a keen eye for detail and ensure that all design aspects are thoroughly documented and meet the standards set by the authorities. This includes architectural, structural, mechanical, electrical, and plumbing designs, among others. By working closely with the project team, engineering consultants ensure that all designs are accurate, comprehensive, and compliant, thereby increasing the chances of obtaining approvals without delays or rejections.
Another critical role of engineering companies in Dubai authority approvals is their expertise in conducting feasibility studies and impact assessments. Before embarking on any construction project, it is essential to assess the potential impact on the environment, infrastructure, and surrounding communities. Engineering consultants analyze various factors such as traffic flow, environmental sustainability, and structural integrity to determine the feasibility of the project. They provide valuable insights and recommendations to ensure that the project aligns with Dubai's vision for sustainable and responsible development.

Additionally, consultants assist in risk assessment and mitigation strategies. They identify potential risks associated with the project, such as geological hazards, fire safety concerns, or structural vulnerabilities, and develop comprehensive risk management plans. By addressing these risks proactively, engineering consultants help ensure the safety of the project, its occupants, and the surrounding environment.
Moreover, Building consultants in Dubai often collaborate with other professionals, such as architects, contractors, and project managers, to streamline the approval process. They act as a central point of contact, coordinating efforts between various stakeholders and authorities. This collaborative approach fosters effective communication, eliminates misunderstandings, and expedites the approval process.

Engineering consultants play a vital role in Dubai authority approvals for construction projects. Their expertise in navigating the regulatory landscape, ensuring compliance, and obtaining necessary permits is invaluable to project owners. By leveraging their knowledge and experience, engineering consultants save time, minimize risks, and enhance the chances of obtaining approvals without delays or rejections. As Dubai continues to evolve, the importance of engineering companies in facilitating the development of sustainable and innovative infrastructure cannot be overstated.
 

Are you having a hard time acquiring DCD approval for your construction projects in Dubai? You might be overlooking some essential details and requirements to gain Dubai Civil Defence approval. We sum up the most important details of how to get DCD Inspection and approvals for easy and convenient information access.

Importance of Dubai Civil Defence Inspection and Completion Certificate

The vision of the Dubai Civil Defence has always stood firm “To have the United Arab Emirates as one of the best countries in the world in achieving Safety and Security”. With the objective to protect lives by providing safety and security to all industrial, commercial, residential, and public establishments in the Emirate. Acquisition of DCD Inspection and Completion Certificate are both important to assure that the vision of the government authority of Safety and Security is firmly established and followed. DCD Inspection requirements and processes are set accordingly on the e-services portal for a simple and hassle-free procedure.

Licenses for any construction activities are only issued through the Development Department of the Dubai Civil Defence by providing credentials to qualified engineers and fire safety and first aid officers who have taken and passed the relevant examinations, courses, and training. Most building projects in Dubai require DCD Inspections to certify compliance with the safety standards and regulations. The Completion Certificate will then be released by the authority after compliance is assured.

DCD Inspection Requirements

From Main Contractor

1. Fitout Permit
2. DCD Approved Drawing
3. DCD Final Approval
4. Copy of Contractor Trade License
5. Copy of DCD Fire Code Invoice
6. Copy of P.R.O Card or Delegate Card
7. 6-page Application typed in the Arabic Language
8. Green File

From Fire Fighting Contractor

1. Copy of Building valid Annual Maintenance Contract
2. Equipment Supply and Installation Certificate for Smoke Detector and Heat Detector; Emergency and Exit Lights, Fire Sprinkler 
3. Equipment Warranty Certificate for Smoke Detector and Heat Detector; Emergency and Exit Lights, Fire Sprinkler
4. Commissioning Report for Fire Sprinkler 
5. Testing and Commissioning Report for Fire Alarm 
6. Cable Certificate
7. Warranty Certificate
8. Fire Alarm Interface Connection Certificate for newly installed addressable Fire Alarm Control Panel.
9. Fire-rated Parquet Flooring Certificate for wooden parquet flooring works.
10. Fire Alarm Control Panel Documents
11. 24/7 Payment Receipt

Requirement for Final Completion Certificate

1. A copy of the valid construction license issued by the concerned authority.
2. Valid certificates of Importing, Installation, and Testing of a guaranteed Fire and Alarm System by an approved Installation and Maintenance Company. 
3. Undertaking the Certificate for Maintaining Fire Equipment by the owner and the Certificate for Installing Fire-rated Doors and Cables.
4. Copy of the Trade License and Maintenance Contract of Fire equipment and systems, besides the road map of the premises, and an official letter showing the contact number of the concerned person during 24 hours.

Requirements for Certificate of Completion for Building

From Main Contractor

1. Building Permit for Building
2. Approved Drawing
3. Certificates for Supply, Installation, and Warranty of all DCD Fire and Life Safety Equipment as per the DCD Approved Design Drawings.
4. Smart Monitoring Subscription Certificate for Building
5. Dry Riser or Wet Riser Certificate
6. Elevator Inspection and Elevator Manufacturer Certificate
7. Certificates from Contractors for all Fire and Life Safety Equipment interfaced with building Fire Detection and Alarm System

Requirements for Certificate of Completion for Decor or Fitout Projects

From Main Contractor

1. Building Permit for Decor
2. Approved Drawing 
3. Certificates for Supply, Installation, and Warranty of all DCD Fire and Life Safety Equipment as per the DCD Approved Design Drawings.
4. Certificates from Contractors for all Fire and Life Safety Equipment interfaced with building Fire Detection and Alarm System
5. Smart Monitoring Subscription Certificate 
6. Maintenance contract for the Fire and Life Safety systems of the building or building completion.

Requirements for Certificate of Completion for  LPG/ Fuel Gas Installation

From Main Contractor

1. License for the LPG or Fuel gas company approved by DCD
2. Approved Drawing
3. Certificates for Supply, Installation and Warranty for all LPG equipment as per the DCD-approved design drawings
4. DCD completion certificate for Decor or Fitout or building Fire and Life Safety system maintenance contract
5. Annual Maintenance Contract for LPG or Fuel gas system
6. Certificates for all LPG equipment and control panel interface with building Fire Detection and Alarm System

Dubai Approvals Team ensures the compliance of safety standards of construction projects in Dubai for accurate DCD Inspection approval to swiftly acquire Completion Certificate. Our team offers excellent services on document submission, drawing approvals, acquisition of NOCs, and inspections are the key to helping our clients achieve quality and successful projects. We are looking forward to working with you, contact us for more DCD Approvals service details.
 

Indeed, Dubai has a lot to offer, starting from its luxury malls, breathtaking tourist spots, one-of-a-kind structures, beautiful multicultural people, unending career opportunities, and many more to mention. Its remarkable economic growth drives more business ventures that evidently magnet more construction opportunities all around the city. This means more projects on the line for authority approval services which include the acquisition of permits prior to construction works. Permit provisions may vary on each project's scope, purpose, and compliance with the regulations imposed by the appropriate authorities such as DDA. If you are an investor wanting to start a venture in Dubai or an entity looking forward to developing properties in the city by building or modifying structures for residential, commercial, or industrial purposes, here are the required permits you might need to acquire.

Types of DDA Building Permits for Construction Projects

Note that a land Demarcation Certificate is required to be obtained before starting any activity at the site.

Final Building Permit

The approved permit is valid for 4 years.

Required Documents
Building Permit Application 
Appointment letter duly signed by the owner, consultant, and/or the contractor

Fees
Normal Submission
Total Built-Up-Area requires AED 1.00  per square foot with a minimum of AED 200.
Final Building Permit fees will be calculated after deducing the fees which were paid previously for the Interim & Preliminary Permit excluding the Mobilization and Excavation Permits.

Industrial Use
Fees are not to exceed AED 250,000.

An additional fee of AED 10 for Knowledge Dirham and AED 10 for Innovation Dirham is applicable per transaction.

This service process may take up to 2 working days for a completed application.

Mobilization Permit

Note that a Preliminary Design Approval is required to be obtained before applying for this permit. The approved Mobilization Permit is valid for 6 months.

Required Documents 
Building Permit Application
Appointment letter duly signed by the owner, consultant, and/or the contractor

Fees
Mobilization Permit requires AED 5,000 
Mobilization for Villas requires AED 1,000 per Villa

An additional fee of AED 10 for Knowledge Dirham and AED 10 for Innovation Dirham is applicable per transaction.

This service process may take up to 2 working days for a completed application.

Excavation Permit

Note that a Preliminary Design Approval is required to be obtained before applying for this permit. The approved Excavation Permit is valid for 6 months.

Required Documents 
Building Permit Application
Appointment letter duly signed by the owner, consultant, and/or the contractor
Geotechnical design calculations of slope stability for open Excavation
Geotechnical Model - software designed
Excavation Design Drawings as per Circular No.400
No Objection Certificates from relevant authorities 
Excavation Design Review Checklist
No Objection Certificates from the neighbor or plot owner if the excavation is within the neighbor's plot

Fees
An excavation Permit requires AED 5,000
Excavation Permit for Villas requires AED 1,000 per Villa

An additional fee of AED 10 for Knowledge Dirham and AED 10 for Innovation Dirham is applicable per transaction.

This service process may take up to 3 working days for a completed application.

Shoring Permit

Note that a Preliminary Design Approval is required to be obtained before applying for this permit. The approved Shoring Permit is valid for 4 years.

Required Documents 
Building Permit Application
Appointment Letter duly signed by the owner, consultant, and/or the contractor
Geotechnical Design Calculations
Geotechnical Model - software design
Shoring Design Drawings as per Circular No.400
No Objection Certificates from relevant authorities
Shoring Design Review Checklist
No Objection Certificates from the neighbor or plot owner if the excavation anchors in the neighbor’s plot
Peer Review of the Geotechnical Third Party Report for more than 3 basements/or special projects near the water bodies.

Fees
Shoring Permit requires AED 0.05 on Total Built-Up-Area per square foot

An additional fee of AED 10 for Knowledge Dirham and AED 10 for Innovation Dirham is applicable per transaction.

This service process may take up to 5 working days for a completed application. 

Piling Permit 

Note that a Preliminary Design Approval is required to be obtained before applying for this permit, and Shoring and Piling Permit submissions shall be submitted separately. The approved Piling Permit is valid for 4 years.

Required Documents 
Building Permit Application
Appointment Letter duly signed by the owner, consultant, and/or the contractor
Geotechnical Design Calculations
Geotechnical Model - software design
Piling Design Drawings as per Circular No.400
Piling Design Review Checklist
Peer Review of the Geotechnical Third Party Report for building as per DM Circular No. 237

Fees
The piling Permit requires AED 0.1 on Total Built-Up-Area per square foot

An additional fee of AED 10 for Knowledge Dirham and AED 10 for Innovation Dirham is applicable per transaction.

This service process may take up to 5 working days for a completed application. 

Sub-structure Permit

Note that a Sub-Structure Design Approval is required to be obtained before applying for this permit. The approved Sub-Structure Permit is valid for 4 years.

Required Documents
Building Permit Application
Appointment Letter duly signed by the owner, consultant, and/or the contractor

Fees
Normal Submission requires a one-time fee of AED 0.2 per square foot on Total Built-Up-Area plus AED 20,000

An additional fee of AED 10 for Knowledge Dirham and AED 10 for Innovation Dirham is applicable per transaction.

This service process may take up to 2 working days for a completed application.
 

Dubai Electricity and Water Authority - DEWA provides the essential supply of electricity and water to customers across the emirate of Dubai. The authority endeavors to provide the highest quality customer services with reliable, clean, and safe electricity and water utilities. DEWA applications for getting electricity and water services can be submitted through the authority’s E-Services system. Dubai Approvals Team helps clients with the document and drawing completion, application, and approval acquisition for different various construction projects. 

DEWA Completion Certificate and As-Built Approval are needed for the final clearance of proposed projects prior to starting any construction work. The requirements needed for the application such as technical documents and drawings included in the list below must be submitted and will be technically reviewed for approval. Preparation of an estimate on connection charges will then be further processed by the authority for field inspection and other relevant services needed. These estimates and charges will be subjected to payment subsequently, field works and inspections from the authority’s side will be carried out.

List of Requirements For Completion Certificate and As-Built Approval

The Completion Certificate for the Final Clearance and As-Built Approval submission requirements include the following below:

1. Cover Letter addressed to the Senior Manager from Infrastructure Information & Permits Department.

2. Copy of DEWA ED approved As-Built drawing in PDF Format - For Completion Certificate Application.

3. Full set of DEWA ED approved shop drawing with NOC for ED -Ducts and/or Cable Diversions along with NOC letter in PDF Format.

4. Full set of DEWA WD approved shop drawing NOC for Water Network Diversions and/or protection works along with the NOC letter as per the scope of work in PDF Format - For Completion Certificate Application 

5. Full set of DEWA ED & WD construction NOC along with NOC letter in PDF Format

6. Key plan indicating the full project area - For Completion Certificate Application.

7. Project As-Built Drawing integrating DEWA services approved by project consultants & contractors are as follows:

• As-Built Drawing of DEWA ED Distribution Services with LV and HV Services showing completed future ducts and extension of the existing, spare, and split ducts in different colors with duct details. Must be in V7 / DWG & PDF Format, for Detailed Information on As-Built Approval / Completion Certificate for All Duct Works
•  Submission Requirements For Completion Certificate and As-Built Approval As-Built drawings for 6.6kv, 11kv, and 33kv cable diversion work prior to approval by DEWA DPP-Road Projects. Must be in PDF Format - For Detailed Information on As-Built Approval / Completion Certificate for All Cable Works & All Joint Works
• As-built drawings should be integrated with the existing 132KV /400kv cables and O.H.L Services cable routes, along with TLP staff verification to confirm the clearance between existing 132KV trough/cable and 400kv cables / O.H.L Services to finish work and 132KV/400 VK cable route marker location in the project completed area. For Detailed Information on As-Built Approval / Completion Certificate for Cable Works & OHL Works with verification not exceeding 6 months old.
• As-Built Water layout drawing, profile, and cross-section acknowledged by DEWA.
• Project and Engineering Water Department. For Completion Certificate Application only.

8. The following is to be provided whichever is applicable:

• For RTA Road projects, the As-Built cross-section showing clearly DEWA reservation and type of construction on top of the DEWA corridor according to the site condition and approved by RTA in PDF Format.
• For Developer Road projects, an As-Built cross-section shows clearly DEWA reservation and type of construction on top of the DEWA corridor according to the site condition and is approved by the Consultant and contractor in PDF Format.
• For Services Projects, the As-Built cross-section showing clearly DEWA reservation and type of construction on top of the DEWA corridor according to the site condition and is approved by the client in PDF Format.

9. Material Reconciliation Statement - MRS as per DEWA standard format for cable and Betterment ducts in PDF Format, along with the following documents for Completion Certificate Application.

• DEWA store-issued voucher or a store return.
• Material transfer note if available.

10. Final Duct summary details for DEWA ED Betterment Work only as per DEWA standard format signed and stamped by project consultants and contractors in PDF Format.

11. DEWA Approval letter of material if procured from outside.

12. Copy of DEWA ED Approved BOQ for Betterment Work, applicable to RTA Projects.

13. Final actual Cost BOQ for DEWA ED betterment work acknowledged by RTA, applicable to RTA Projects for Completion Certificate Application.

14. Duct and Duct Marker inspection record signed by DEWA ED representative for the future proposed spare, split, and extension Ducts.

15. CSV files in accordance with DEWA digital submission standard.

16. DEWA Water Department checklist clearance acknowledged by DEWA Water Project, for Completion Certificate Application.

17. Cable backfilling checklist for 6.6KV, 11KV & 33KV slewing, raising, and lowering work, if Applicable.

Clients can track the status of the application, upload and submit additional documents, download the approved documents, project status notifications for technical inspection, and many more through the E-service one window system. Our team understands how necessary DEWA Application on Completion Certificate for the Final Clearance and As-Built Approval to projects, hence we provide the right and accurate support for the acquisition of approvals.

The significance of having a basic understanding of the jargon of a renovation or any construction project in Dubai should be emphasized and assimilated. This will help clients to have a grasp on the process needed and considerations for the project’s successful completion. Renovation and modification work for any kind of residential and commercial structure is an exciting endeavor for clients, architects, designers, contractors, and engineering consultants in Dubai, yet beyond the exhilarating feeling, is the challenge that the project may impose all throughout the stages. Further, on top of the design and remodeling phase is the approval procedures which include the acquisition of drawing approvals, permits, licenses, inspections, and NOCs from relevant authorities and departments required prior to the commencement of the renovation works. To help clients take on board the villa renovation process here are some of the important details listed and explained.

Key details of the Villa Renovation Process in Dubai

You may have found the best design for your home improvement, however, would it be applicable to any villa renovation in Dubai? There are understated details on the approvals process of renovation or modification drawings and other requirements for submission. The owners or clients would always need to consider these details which are important to keep the projects on the right track. Dubai approval authorities that mandate the locations of the projects such as Dubai Development Authority - DDA, the Dubai Municipality - DM, and many more are responsible for the issuance of specific requirements and processes to provide effective villa renovation approval services. 

External and Structural Alterations
External and structural alteration approvals are prerequisites to carry out the work by the respective developers and DDA. The external alterations are usually not allowed above the ground floor, or for instance that the structure, villa as an example, which are in no longer keeping up with the community’s master plan. Therefore, big structural changes might be impossible. 

Extension of BUA
Any extension works, additional structural walls, or enclosures to the Built-Up Area or BUA of a villa will definitely require obtaining Dubai Development Authority approval which may cost from AED700 including the deposit.

No Objection Certificate Acquisition
It is a usual acquire NOC with a refundable deposit prior to the issuance. The deposit shall be refunded upon the completion of the project with complete compliance with the regulations of health and safety, environmental, and community. A good example is Emaar, one of the largest real estate companies in UAE requires an AED5,000 deposit. Administrative or NOC fees per application range from AED1,000 to 3,000 which depends on the project scope and documentation necessity.

Commonly, the contractor or the consultants applies for entry permits, however, note that there are cases the developers request the details of the online registration of the permit when applying for the No Objection Certificate.

Common Asked Questions about Renovation

How Long Do Remodel Projects Take?
After decision-making about the new design concept, the nest important thing to consider is the timeline of the proposed villa renovation project. This process detail may vary on the size and scope of work needed, also remember that each part of the villa requires a different remodeling timeline.

How Much Will It All Cost? 
Villa renovation cost varies on the size of the home, complexity, and range of the renovation scope in general. Any custom material, finishing options, and urgent timeline may also add to the cost of the project. If the budget is tight, financing is an easy solution, furthermore, the remedy is to do one room or phase at a time to match the budget available.

Do I Need Permits to Remodel My Home?
It is very likely to be required for permits depending on the project’s purpose, the scope of work, location, etc. Permits are usually required for structural alteration and increase of the Built-Up Area. For simpler interior modifications such as replacement or installation of floorings, bathtubs, and other simple furnishings often don’t need permits from authorities.

Dubai Approvals Team offers service in acquiring approvals for villa renovation and modifications from relevant authorities in Dubai. Our excellent services on document submission, drawing approvals, acquisition of NOCs, and inspections are the key to helping our clients achieve quality and successful projects. We are also capable of finding suitable and trustworthy contractors for villa renovation and construction in Dubai. Our team is looking forward to working with you, contact us for more details.

The construction industry in Dubai has changed remarkably in the past decades. The government and development sector has come a long way in evolving the desert land into a concrete empire. Dubai showcases high precedence to the development of the living and work environment upgrading the lifestyle while keeping it humble on sustaining cultural significance. Authorities such as Dubai Civil Defence see through the possible ways to ensure the safety of the public and workers while construction developments roll out in every corner of the city.

We have seen the advancement of construction technology all over the world building better and safer structures to live and work in. This advancement may provide improved structure and infrastructure, however, the construction industry is yet one of the most dangerous in the world without the proper safety precautions and practices. The Dubai Civil Defence Department of Preventive Safety has been intensifying its standards and regulations to help avoid construction safety hazards. It is important to know about these safety risks in construction and what does it take to avoid them.

Common Construction Safety Hazards and Precautions

Construction may be one of the riskiest sectors to work in, however, the implementation of safety precautions comes with the existence of hazards regardless of the industry or the circumstances. Here are the most common safety hazards that are responsible for the majority of construction fatalities, and the precaution standards that may help to prevent further casualties impost by authorities such as Dubai Civil Defence to acquire DCD approvals.

Falls
Falls are the common accidents in construction. Regardless of how high or low a structure is falling could still result in a crippling or even fatal injury. Preventing falls could be possible with the strict implementation of the usage of proper fall arrest systems.

Electrical Exposure
This is a safety hazard that is expected whenever a live wire is existent. Preventive measures for electrocution such as LOTO or lock-out/tag-out routine which is necessary for equipment that requires repairs or maintenance.

Struck-By
An extensive risk is caused by a variety of material fragments in different shapes and sizes. Workers and even the public can be in danger from these falling objects which can result in casualties. Safety measures such as wearing of appropriate Personal Protective Equipment or PPE like hard hats for on-site workers. For the public be cautious by using the allotted pedestrian walks or crossings or take an alternative way if possible when passing by a construction site.

Caught-In or Caught-Between
One of the most dangerous circumstances that cause serious injuries and death. The risk may happen when a part of the structure collapses or falls. The best way to prevent this safety hazard is to administer precautions keeping pedestrians from probable hazard points or areas.

Noise Hazards
Hearing difficulty instances happened to construction workers who suffered from noise hazards from their on-site job. The exposure to noise hazards can be minimized or even eliminated through the usage of hearing protection equipment and proper PPE. 

Hand-Arm Vibration Syndrome
Working with heavy vibrating equipment for a prolonged period of time might result in HAVS or Hand-arm vibration syndrome, a condition that involves muscle weakness, permanent nerve damage, and other issues. Taking frequent breaks while operating heavy equipment is simple prevention that needs to be implemented to prevent excessive damage.

Air Quality
There are various sources that can negatively affect the air quality within the construction vicinity such as smoke from vehicle exhaust, fiberglass fragments, inhalable silicon dust, and many more. These variables can put everyone on the site at risk of respiratory conditions. However, can be intercepted in multiple ways which include proper ventilation and provision of respirators in prone areas.  

Lack of PPE
Without the strict implementation of utilizing Proper Protective Equipment, safety can always be at risk. Workers can use specific PPE that is essential and designed for their particular work line. Specific PPE includes respirators for poor air quality conditions, gloves to pre-empt electrocution, hard hats to prevent falling materials, and many other types of equipment preventing injury or death. 

Fire Hazards
High risks stand along when working with fire hazards such as corrosive chemicals and flammable materials. These substances might cause explosions and fire breaks endangering workers and the public. Dubai Civil Defence is one of the authorities worldwide greatly implementing fire safety regulations in their respective jurisdictions ensuring that all flammable chemicals or materials are properly stored with the fire safety plan applied. And that every worker must learn and understand fire prevention and their responsibilities during the occurrence of fire or explosion.

Making Dubai Construction Sites Safe 

Construction in Dubai may be one of the fastest-growing industries and the safety risks would always existent yet can be prevented. DCD implements prevention methods which are set as standards for acquiring approvals and NOCs. The common safety hazards stated can be prevented through the standards provided by authorities, yet safety varies on the implementation of safety plans in the construction sites.
 

Dubai Development Authority Fit-out Guideline comprises general information, procedures, technical requirements, and HSE regulations established to assist building owners and tenants, designers, fit-out consultants, and fit-out contractors to effectively plan and design overall fit-out works. It is significant that every fit-out consultant or fit-out contractor abide by the guidelines and regulations which give them the responsibilities for ensuring that the design and completion of the fit-out project are made as per local statutory requirements and relevant international standards. This fit-out guideline is applicable to all residential, industrial, institutional, or commercial establishments within the jurisdiction of the DDA Zoning Authority that undertakes new fit-out works, fit-out additions, and fit-out modifications.   

How is the Fit-out Process under DDA Dubai?

A. The building owner or tenants can start their fit-out activities in any of these phases:

Building under Construction Phase.

The fit-out design review to be incorporated during the construction phase will be considered as Building Design Revision.

The main consultant shall submit through DDA Zoning Authority under the Design Revision Form.

Issuance of Taking Over Certificate from Consultant to Contractor.

Before the issuance of the building completion certificate, every initiation of Fit-out during this stage requires an undertaking from the main consultant and main contractor. The owner shall obtain an undertaking through the DDA Zoning Authority form under Undertaking for Fit-out Works.

The building owner shall appoint a Fit-out Coordinator and Facility Management Operator to collaborate with the DDA Zoning Authority.

The building owner shall submit a Fit Out Initiation Application along with the required documents, such as Undertaking for Fit-out works, and complete contact details.

The DDA Zoning Authority shall then issue a Reference Number for the Fit-out Initiation which should be referred for any further fit-out submittals, such as general or minor fir-out works.

Issuance of Building Completion Certificate from DDA Zoning Authority to the contractor.

The building owner shall appoint a Fit-out Coordinator & Facility Management Operator to collaborate with the Zoning Authority.
The building owner shall submit a Fit Out Initiation Application along with the required documents and complete contact details.

The DDA Zoning Authority shall then issue a Reference Number for the Fit-out Initiation which should be referred for any further fit-out submittals, such as general or minor fir-out works.

Building ready to be occupied.

B. The Fit-out Coordinator shall obtain As-built Drawings or building specifications from the client.
C. The client proposes fit-out requirements to the Fit-out Coordinator. 

What are the DDA Fit-out Permit Requirements?

A. Fit-out Permit Request for the General Works
The fit-out coordinator is responsible to submit the proposed fit-out layout through the Fit-out Permit Request for General Works along with the required documents such as follows. 

General Documents  

1. Fit-Out Consultant‘s or Fit-Out Contractor’s Appointment By The Tenant.  
2. Fit-Out Consultant’s or Fit-Out Contractor’s Acceptance Letter (Original On Letterhead) 
3. A copy of Fit-Out Consultant’s or Fit-Out Contractor’s Valid Professional License  
4. A copy of the Tenant’s Valid Trade License issued by the relevant authority.  
5. NOC from Dubai Civil Defence.  
6. NOC from DEWA, Ed & Wd, including the Sub-Metering.  
7. NOC from Telecom Operator, if applicable.  
8. NOC from the relevant authorities for Specialized Fit-Out Projects, such as Clinic, Laboratory, Institution, Restaurant, and others.
9. Dubai Municipality Environmental Authority approval for kitchens, Industrial use, if applicable.  
10. Outline Program of Fit-out work. 
11. Hoarding Layout 2 Sets, if applicable.  
12. A copy of the Lease Agreement.
13. A copy of the Fee Receipt, as per the Fee Matrix.  
14. Security Cheque, as per the Fee Matrix.

Drawing Layouts 
The layout of the drawings should be submitted in A1 size for hard copies and in DWG format for soft copies.  

1. 2 Sets of existing As-Built drawings  

2. 2 Sets of Proposed Architectural Layout  

Plan  
Section  
Internal Views  
Reflected Ceiling Layouts  
Corridor Width and Height, if any.  
Fire and Life Safety Schemes, if any.  

3. 2 Sets of Proposed Structural Layout, if applicable.   

4. 2 Sets of Proposed MEP Layout.  

HVAC and Ventilation Layout.  
Drainage Layout, if applicable. 
Water Supply Layout, if applicable. 
Mechanical Equipment Schedule  
Power Layout indicating the Meter Location.  
Power Layout  
Lighting Layout  
Load Schedule  
Single Line Diagram  
Existing DEWA approved Single Line Diagram and Load Schedule  
Fire Alarm and Fire Fighting Layout certified by System Integrator
LPG Layout, if any.
Grease Interceptor for kitchen or restaurant, if applicable.  
Coordinated Reflected Ceiling Plan - RCP with Final MEP Fix Layout.    

B. Fit-out Permit Request for the Minor Works 
Fit-out Coordinator shall submit the proposed fit-out layout through Fit-out Permit Request for Minor Works along with the required documents as follows:

1. 1 Set of Proposed Layouts in A3 size.
2. Outline Program of Works    
3. A copy of Fit-Out Contractor’s Valid Professional License.     
4. A copy of Tenant’s Valid Trade License issued by the relevant authority
5. A copy of Tenant’s Lease Agreement 
6. A copy of Fee Receipt Non-Refundable as per the Fee Matrix.

Who is this Fit-out Guideline for?

1. All of the developers, landlords, building owners, and new tenants. 
2. Every fit-out coordinator, fit-out consultant, and fit-out contractor and sub-contractor responsible for creating the design and executing the fit-out works.  
3. Tenants who are undertaking minor upgrades or re-fits. 
4. Tenants who are shifting premises. 

To be able to implement the quality standards and approved specifications that assure the safety of buildings and structures, Dubai Municipality has imposed a set of procedures and steps for issuing permits and certificates. The Dubai Municipality approval services include specified standards and regulations on providing permits and licenses for new buildings, additions, and/or adjustments. Accordingly, DM approval services enable clients, contractors, and engineering consultants in Dubai to process preliminary approval requests and to properly execute their proposed construction project or modifications while ensuring the compliance of the approved preliminary drawings with the building standards and requirements prior to the completion of the final and detailed drawings.

Prerequisites of Dubai Municipality Preliminary Approval

This DM approval service, particularly Preliminary Approval on New Building, Additions, or Adjustment, applies to all types of construction projects in Dubai such as public buildings, multistorey buildings, industrial buildings, floor area ratio buildings, and private and villas. However, the preliminary approval of a new building, proposed modifications, and additions are not obligatory and do not entitle the contractor to commence any on-site construction work, hence, clients can apply directly for the building permit. The required drawings are submitted in order such as the approved ones first then the proposed ones marking the modifications as follows:

Modification location in yellow on the approved drawings.
Modification location in red on the proposed drawings. 
Requested demolition works in green on the approved drawing.

Required Documents:

Architectural drawings

Service Fees
The fees apply for every submission of application:

New Building

Private villas, investment villas, multistorey buildings up to 7 floors: AED 100
Multistorey buildings exceeding 7 floors: AED 150
Floor area ratio buildings: AED 250

Modifications or Additions for all types of buildings: 100 AED

Service Procedures and Steps

1. Create an account or login to Dubai Building Permit System or BPS.
2. Application for the service and upload the required documents.
3. The payment process for the due fees.
4. Acquisition of Dubai Municipality Approval, Rejection, or Consult for Revision response through the main website.
5. The duration of service is within 3 working days.

Dubai Approvals Team offers services and assistance on the document completion and submission of requirements for the issuance of the Preliminary Approval on New Building, Additions, or Adjustment and other related prerequisites to acquire building permits under the Dubai Municipality approval services. Our team assures a smooth acquisition process of gaining DM approval for residential or villa projects, industrial buildings, multistorey buildings, and public buildings in Dubai.
 

Department of Planning and Development of Trakhees is the regulatory entity of Ports, Customs and Free Zone Corporation - PCFC in Dubai and the authority responsible for licensing and regulating businesses and developments in special development zones and areas. The department consists of six main service sections for Trakhees approval which are Civil En​​gineeri​ng, Licensing, Inspection, Innovation and Excellence, Business Support, Research and Development. These regulations are made to provide minimum building Architectural design requirements for all types of developments, such as residential, commercial, recreational, industrial, and institutional developments that are required for approval from the authority.

Dubai upholds a breathtaking environment that contributes to the exceptional lifestyle and premium properties it offers. And to ensures that the city presents great developmental opportunities, the authorities such as Trakhees keep up with the environmental standards and regulations of the country. These approval regulations and standards also ensure that building and other infrastructure developments within their respective jurisdictions are integrated with the natural environment to enhance land and property values and to promote the health, safety, and well-being of the whole community.

Trakhees Approval Architectural Design Submittal Requirements

These submittal stages must follow a custom PDF format of electronic copy and must be bound on a single sequence. Every page of the file must be saved in a unified size and direction, and the title block presentation must be as per Trakhees approval standards. The Architectural Drawings Submission process consists of three main stages as Concept Design Stage, Building Permit Stage, and Revision Stage.

Concept Design Stage

Project Registration on e-Permit
Acquire project ID through the e-Permit Project Registration before submitting the Concept Design Drawings for Trakhees approval.

Concept Design Documents and Drawings

Documentation

1. Title sheet as per Authority standards with the project name, Owners name, plot number, coverage area, car park, total built-up area, schedule of accumulated area, colored perspectives, etc.
2. Brief project description of the design theme and building usage, anticipated building population, and the environmental impact on its surroundings.
3. Set of documents including the affection plan, consultant's appointment letter, trade license, and other required documents. For resubmission, the Authority's previous comments should be included.
4. Title sheet, colored perspectives, detailed area calculations sheet, and main setting out or development plans, all with the Owner's signature.
5. Project's required population and facilities calculation.
6. Every calculation and measurement must be in Metric System.
7. Consultant's stamp and signature must appear on every page of digital drawings.
8. Detailed area calculation with entire plan's floor layout, highlighting the area for calculation on all floors, in gross, service, net, and total built-up areas.
9. Criteria and calculation for parking, garbage, and sanitation provisions as per standards and regulations.

Architectural Drawings

All architectural drawing layouts must provide detailed information such as dimensions, levels, slopes, furniture, etc. If those drawings were not accommodated on one sheet, a key plan must be submitted with a partial drawing layout highlighting the enlarged portion.

1. Layout Plan
2. Setting Out Plan
3. Plans
4. Elevations
5. Sections
6. Detailed Area Calculation
7. Colored Perspective Images
8. Traffic Study

Schematic Landscape Plan

Topographical Plan

Building Permit Stage

Architectural and Structural Drawings along with calculations in addition to service drawings such as mechanical, electrical, water supply, drainage, etc. which should be conforming with the Trakhees approval and relevant Authority codes. The building permit proposal must accurately present the following requirements.

Documentation

All requirements of Concept Design Stage in addition to the following:
1. Approval letter of the Concept Design issued by the 
Authority
2. Required No Objection Certificate from relevant Authorities
3. Verification of the provision in Environment, Health and Safety - EHS Regulation

Architectural Drawings

1. Layout Plan 
2. Setting Out Plan 
3. Plans 
4. Elevations
5. Sections
6. Fences and Walls 
7. Schedule of External and Internal Finishing Materials
8. Necessary Construction Details

Landscape Drawings

Typographical Drawings

Detailed Drawings of Utilities

Garbage Calculations and Drawings

Environmental  and  Traffic  Impact  Assessments
1.  EIA - Environmental Impact Assessment
2.  TIA - Traffic Impact Assessment

Revision Stage

Revisions are submittals of any modification from previously approved drawings during the construction stage before issuing Building Completion Certificate - BCC includes revised architectural drawings along with approved drawings by the Authority. 

If the submission is a revision or an alteration during the construction stage there is no need for registration on e-permit. The submittal of a soft copy of revised drawings along with documents is required.

Documentation

1. Title sheet with the project name and Owners name, plot number, accumulated area schedule, total built-up, car park areas, coverage area, and other necessary features with revisions highlighted from the approved. 
2. Document sheets that include the affection plan, consultant’s appointment letter, trade license, building permit letter, and other documents as required.
3. Title sheet, revised detailed area calculations sheet, and main setting out or development plans with the Owner’s signature.
4. Consultant’s stamp and signature must appear on every sheet of digital drawings.
5. If the revisions in the car park area, garbage, and sanitation, including the revised calculations and criteria must be re-submitted highlighting the changes from the approved documents.

Architectural Drawings

1. The affected areas on the previously approved drawings are to be highlighted in yellow and revised areas to be highlighted in red.
2. Any revision must be submitted on every related drawing such as plan, section, and details.
3. A copy of the latest approved architectural drawings by the Authority must be attached for reference.
4. The scale of the drawings must be as per Trakhees standards.
 

The scorching summer season that is prone to fire incidents had just started. Precautionary measures have been constantly provided by the government authorities to the city’s different sectors, including the construction industry. Recently the Dubai Development Authority, in coordination with the Dubai Civil Defence or DCD, has released a circular regarding Fire Safety during Construction that reminds and intensifies Fire and Life Safety requirements during Construction.

Dubai Development Authority Circular on Fire Safety during Construction

The Circular 391 of Dubai Development Authority released on 21 May of 2021 emphasizing Fire Safety during Construction is a reminder of the requirements needed to be followed by the industry. DDA informs engineering consultants and contractors to be responsible for the effectiveness and implementation of the Fire and Life Safety Code of Practice during construction, modification, alteration, and demolition works. Along with this notice, Dubai Civil Defence also urges individuals, consultants, contractors, and organizations to commit themselves to the best possible practices in complying with the Fire and Life Safety Code of Practice in the UAE to avoid any possible fire disaster.

Important DDA Requirements for Fire Safety Compliance

Conducted and adhered to Fire Risk Assessments.
Hot work, electrical installations, equipment works, and other activities under ignition sources must be performed through work permit procedure.
The entire construction area must be indicated as a No Smoking area.
Secure safety storage and handling of flammable and combustible materials away from
ignition sources.
Ensure to obtain DCD approval for bulk storage of flammable materials.
Ensure safety Fire access road for Dubai Civil Defence approach, Means of Egress for evacuation, Fire Detection, and Alarm Systems and Fire Protection Systems.

For further reference of the Fire and Life Safety Code of Practice in the UAE, anyone can access it from the DDA service portal. Consultants and contractors that fail to follow the requirements impost by the Dubai Development Authority may lead to the charging of applicable sanctions and penalties. The Construction requirements are to ensure Fire Safety in and around buildings and structures. Buildings are designed and constructed to provide safety from structural failure during a fire, provide protection to occupants from fire. Fire in one building and structure must be contained in its area origin to stop it from spreading to other areas, and do not spread to neighboring buildings or properties.

Dubai Approvals Team helps to remind every organization, consultants, contractors, and individuals through sharing information and updates about Fire and Safety Precautions for construction projects. Dubai Development Authority or DDA, following the regulations of Dubai Civil Defence, established awareness and correct practices of the Fire and Life Safety Code of Practice in the UAE and ensuring compliance in every construction project in the city.